SETAC AU/ ACTRA 2025 Terms and Conditions

By purchasing goods or services from Conferences and Events Limited for the joint SETAC AU/ACTRA 2025 Conference, the customer is deemed to accept these Terms and Conditions. We may amend these Terms and Conditions at any time. 

Event Cancellation and Refund Policy 
We understand that circumstances can change. At any point prior to the event you are welcome to contact us in writing to nominate a substitute delegate at no extra charge. A full refund less a $100 service fee will be issued for cancellations received on or before 14 July 2025. No refunds will be issued after 14 July 2025. Non-payment does not constitute cancellation. 

Payments 
Full payment MUST be made at the time of registration. Once registration is received a confirmation email and tax invoice/receipt will be issued. Any accounts must be paid in full 7 days from the invoice date or 10 business days before the conference start date, whichever comes first. Early bird registrations must be paid by Friday 27 June 2025, or the full registration fee will be charged. The organisers reserve the right, without notification, to cancel outstanding registrations any time after 7 days from the date of a tax invoice being sent. If payment is not received prior to the joint SETAC AU/ACTRA 2025 Conference start date, attendance will be granted only after full payment is made via credit/debit card. 

If a refund is due and C&E have made a reasonable attempt to contact the delegate or firm for a bank account and given a period of three weeks to respond with the information, C&E claims the right to forward the funds to the client to enable C&E to wrap up the conference finances.  If the funds are requested after the wrap up the delegate or firm will then have to make a claim direct with the client.  

Registration Credit Card Payments 
We will neither collect nor store your credit card details. On the registration form, you will be directed to use the credit card payment facilities provided by Windcave. Windcave makes the following statement on security:  “Windcave is committed to data security. Windcave uses a variety of technologies and procedures to help protect personal information from unauthorized access, use or disclosure. For example, Windcave stores the data in computer servers with limited access that are located in controlled facilities secured by advanced surveillance and security technology. When Windcave transmits sensitive information (such as a payment card number), Windcave protects it through the use of encryption, such as the Secure Socket Layer (“SSL”) protocol. Credit card details stored onsite are encrypted using 168bit 3DES encryption. Windcave is a level 1 certified PCI-DSS compliant provider.” 23 Oct. 19 You can read their full privacy policy Click here 

Payments by credit card can be made with Visa or Mastercard and may incur a transaction fee. 

Privacy Policy 
By completing this registration form, you acknowledge that your name, organisation and email address may be made available to the joint SETAC AU/ACTRA 2025 Conference Convenors, the venue, and the sponsors of the 2025 conference. Your details will be included in the delegate list unless you have indicated otherwise on the registration form.

Insurance 
It is strongly recommended and your responsibility to have insurance to cover medical, travel, and registration expenses in the event of unforeseen circumstances. 

Liability and Warranty 
The Consumer Guarantees Act 1993 applies to the sale of goods or services to consumers. If the goods or services are acquired for a business, then our liability is limited to the contract price.  

Photography/Video
Attendees are advised that photographs and videos may be taken during the event and reproduced for promotional purposes.

Disclaimer
The convenors reserve the right to change activities, topics, presenters, dates, times and location where necessary. Neither the organisers (Conferences & Events Ltd) nor the convenors shall be liable for any loss caused by the cancellation or abandonment of the event where such cancellation is due to Force Majeure. The term "Force Majeure" means any circumstance beyond the reasonable control of the organisers including but not limited to pandemic, war, hostilities (whether war be declared or not), terrorism, aircraft hijacking, military operation, riot, civil war, rebellion, civil commotion or unrest, natural disasters, Acts or Regulations of government, refusal to grant visas, explosions, transport delays, transport difficulties and the insolvency of airline carriers. The organisers will use all reasonable efforts to conduct the event despite the intervention or occurrence of any such cause. Attendees are advised that photographs and videos may be taken during the event and reproduced for promotional purposes.