Registration

Delegates are responsible for their own accommodation and travel including insurance and airport transfers.

Payment

Registration cancellation and refund policy
Cancellations must be notified in writing by email to nzip2025@confer.co.nz. Cancellations received on or before 20 May 2025 will be charged an administration fee of $100. No refund will be given for registration cancellations received after 20 May 2025 (including “no shows” at the conference). Registrations can be transferred to another delegate at any time without charge. Insurance is strongly recommended and your responsibility to have insurance to cover medical, travel, and registration expenses in the event of unforeseen circumstances. 

Insurance
It is strongly recommended and your responsibility to have insurance to cover medical, travel, and registration expenses in the event of unforeseen circumstances.

Full Terms and Conditions
Please CLICK HERE to view the Terms & Conditions in relation to purchasing goods or services from Conferences and Events Limited for the NZIP & PHYSIKOS 2025 Conference.

Additional Requirements
Should you have any specific requests for food, mobility, parental support let us know when you register or get in touch by email.

Code of Conduct
The New Zealand Institute of Physics (NZIP) is the institute for professional physicists. Our members include college teachers, university lecturers, students studying to be physicists, CRI scientists and industry scientists. The NZIP aims to facilitate an inclusive Conference that encourages the free exchange of ideas and welcomes all voices in a respectful atmosphere. We invite participation from people of all races, ethnicities, genders, religions, nationalities, ages, experience and abilities.

NZIP Diversity statement 
As organisers, we are working to try to provide a balanced and diverse program. Please help us build a better, more inclusive NZIP conference by forwarding our Call for Abstracts throughout your networks, and by sending through to Conference organisers suggestions for presenters and participants that will help us increase diversity amongst speakers and attendees. 

Harassment
Harassment and hostile behaviour are unwelcome at any NZIP event. This includes: speech or behaviour (including in public presentations and on-line discourse, or at any of the Conference social events) that intimidates, creates discomfort, or interferes with a person’s participation or opportunity for participation in the event. We aim for NZIP events to be an environment where harassment in any form does not happen, including but not limited to: harassment based on race, gender, religion, age, colour, national origin, ancestry, disability, sexual orientation, or gender identity. Harassment includes but is not limited to: verbal comments that reinforce social structures of domination [related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion, etc.]; sexual images in public spaces; deliberate intimidation, stalking, or following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; unwelcome sexual attention; and advocating for or encouraging any of the above behaviour. It is the responsibility of the community as a whole to promote an inclusive and positive environment for our scholarly activities.