Exhibitor Information

Important Dates

The following timings are a guideline and are subject to change.

• Mon 9 NovemberComplete your Health & Safety checklist (link emailed to you in due course).
• Tue 17 NovemberPack in from 2:00pm – 4:30pm.
• Fri 20 NovemberPack out from approx. 11:30am – 12:30pm.

Exhibition Space

Stand size is based on your sponsorship tier:

Need extra furniture, signage, or a TV? Additional items can be hired from Peek Exhibition — email Fiona at fiona.l@peek.co.nz.

Pack-in & Pack-out

Pack-in — Tuesday 17 November, 2:00pm – 4:30pm

All fees must be paid prior to set-up — exhibitors without full payment won't be permitted to set up their stand. Set-up must be completed by 4:30pm.

Deliveries: send items ahead to the UC Warehouse using this delivery label. Items are stored at the warehouse and delivered to your stand at the Engineering Core.
Loading Bays: Loading Dock 5B is located at the end of the lane of Department of Mechanical Engineering, 19 Engineering Road (clearly written on the building).
Satchel Inserts (if applicable): These are to be sent in advance, clearly detailing on the Delivery Label as an insert. Bags will be stuffed prior to conference and need to be delivered no later than Monday 16 November.

Pack-out — Friday 20 November, approx. 11:30am – 12:30pm

Pack-out may start once the exhibition closes after morning tea (approx. 11:30am). You're responsible for removing all equipment, rubbish, and decorations. Pack-out must be completed by 12:30pm, ahead of delegates exiting through the area.

Contacts

Exhibition & Registrations: Conrad Lindstrom, Conferences & Events Ltd, chemedbiolive@confer.co.nz, Ph: +64 (0)4 384 1511 or 027 366 0833

Conference Manager: Marg Craig, Conferences & Events Ltd, marg@confer.co.nz, Ph: 027 435 9578

Peek Exhibition (signage and furniture requirements): Fiona Lovell-Smith, fiona.l@peek.co.nz or call office: +03 3398361 | mob: +64 021849969
Website: https://www.peek.co.nz/

Important Health & Safety Requirements

Important Notice re. Scam Emails

Your security is our priority. Rest assured that all conference delegate details are stored securely to ensure your privacy. Be cautious of phishing scams targeting event attendees — official communications will only come from our verified channels. Check the email is from chemedbiolive@confer.co.nz or call our office on +64 4 384 1511 if you are uncertain about the validity of a communication before clicking a link. Avoid clicking on suspicious links or sharing personal information with unauthorized sources beyond our secure payment system.

Exhibition Terms & Conditions

Insurance & Liability

Sponsor/Exhibitors are responsible for their own public liability insurance. Exhibitors are responsible for all their exhibits and contents and are advised to carry their own insurance for the loss, theft, and damage or otherwise of their belongings over the period of the conference. This insurance should remain in force until exhibits are removed from the exhibition. No liability is held by ChemEd BioLive Conference, Conferences & Events or University of Canterbury for any damage or loss of any exhibitors' material brought into the venue, prior, during or after the event. Exhibitors must assume all responsibility for any damage caused by themselves or their equipment to the exhibition area.

Pack-in and Pack-out

Exhibitors must adhere to the pack-in and pack-out times advised.

Hanging of Materials

No adhesive tapes, pins or drawing pins, thumbtacks, nails, screws or staples are to be attached to the venue floors, walls, columns, windows, ceilings or any other permanent fixtures. Should cables need to run across floor areas, these must be installed adhering to current Health and Safety requirements.

Cleaning

University of Canterbury will provide general cleaning of the exhibition common areas. It is, however, the responsibility of the exhibitor to always maintain their stands (exhibits and furniture) in a tidy condition. Exhibitors are to make their own arrangement for removal of items not for display purposes and rubbish resulting from unpacking exhibits — carton boxes, crates, plywood, materials for their stand construction and interior fittings — from the area before the exhibition opens. At the close of the event all exhibits and constructed items should be removed immediately after the close of the exhibition.

Competitor Displays

Exhibitors must respect the stand space of other companies and are not to enter other stands or handle products unless invited. The borrowing and/or removal of competitors' display material/samples/literature is prohibited and may result in censure.