Terms & Conditons

By purchasing goods or services from Conferences and Events Limited for the GSNZ 2026 Conference, the customer is deemed to accept these Terms and Conditions. We may amend these Terms and Conditions at any time.

Event Cancellation and Refund Policy
We understand that circumstances can change. At any point prior to the event you are welcome to contact us in writing to nominate a substitute delegate at no extra charge. A full refund less a $100 service fee will be issued for cancellations received on or before 30 October 2026. No refunds will be issued after 31 October 2026. Non-payment does not constitute cancellation.

Payments
Full payment MUST be made at the time of registration. Once registration is received a confirmation email and tax invoice/receipt will be issued. Any accounts must be paid in full 7 days from the invoice date or 10 business days before the conference start date, whichever comes first. Early bird registrations must be paid by 30 October 2026 or the full registration fee will be charged. The organisers reserve the right, without notification, to cancel outstanding registrations any time after 7 days from the date of a tax invoice being sent. If payment is not received prior to the GSNZ 2026 Conference, attendance will be granted only after full payment is made via credit/debit card.

Registration Credit Card Payments
We will neither collect nor store your credit card details. On the registration form, you will be directed to use the credit card payment facilities provided by eWay NZ. eWay NZ makes the following statement on security:

You can read their full privacy policy: Click here.

Payments by credit card can be made with Visa or Mastercard and may incur a transaction fee.

Privacy Policy
By completing this registration form, you acknowledge that the details supplied by you may be made available to the GSNZ 2026  Conference Committee, the venue and accommodation providers (for the purposes of room bookings and the GSNZ 2026 Conference related items only). Your details will be included in the delegate list unless you have indicated otherwise on the registration form.

Insurance
It is strongly recommended and your responsibility to have insurance to cover medical, travel, and registration expenses in the event of unforeseen circumstances.

Liability and warranty
The Consumer Guarantees Act 1993 applies to the sale of goods or services to consumers. If the goods or services are acquired for a business, then our liability is limited to the contract price.

Photography/Video
By attending the GSNZ 2026 Conference at Toi Ohomai campus, Rotorua, New Zealand, you enter an area where photography, audio, and video recording may occur. These recordings may be used by Geoscience Society of New Zealand (GSNZ), Local Organising Committee and/or Tourism New Zealand for promotional and communication purposes, including websites, social media, and other media platforms.

Disclaimer
The convenors reserve the right to change activities, topics, presenters, dates, times and location where necessary. Neither the organisers (Conferences & Events Ltd) nor the convenors shall be liable for any loss caused by the cancellation or abandonment of the event where such cancellation is due to Force Majeure. The term "Force Majeure"