Welcome to the EEA2026 Exhibition Stand Booking.

STAND PRICES
For the EEA2026 Technology Exhibition, there are a total of 141 stands for purchase that consist of:

  • 83 yellow stands measuring 3m x 2.4m - $6,165 + GST
  • 3 pink stands measuring 3m x 1.2m - $3,678 + GST
  • 38 green stands measuring half of 3m x 2.4m - $3,678 + GST
  • 17 purple stands measuring 3m x 1.8m - $4,920 + GST

All stands are 2.3m high with velcro receptive wall panels, ID fin system with company name, power and lighting is included. The floor area is carpeted. No furniture is included. You will need to order any furniture via Exhibition Hire Services (EHS) and further details will be provided at the end of February. 


FLOOR PLAN
To view the floor plan, please CLICK HERE.


LEAD MANAGEMENT
Lead Management is included in your stand booking and information will be provided closer to the conference.

EXHIBITOR REGISTRATIONS
Each booked pink, purple or green stand will include ONE complimentary exhibitor registration. Each booked yellow (full) stand will include TWO complimentary exhibitor registrations. If you wish to have additional exhibitors on your stand, over and above the complimentary entitlements stated above, additional exhibitor registrations can be purchased at a cost of $580.00 +GST each until Tuesday 23 June and $645.00 +GST each thereafter.

PAYMENT
A 25% deposit payment must be paid within 7 days of the booking application to secure a technology exhibition stand. The deposit can be paid using the online credit card payment facility or by direct credit using the details on the invoice.

An invoice for a further 25% payment will be sent out on 10 April and due within 7 days (17 April). The balance invoice will be sent out on 3 July and due within 7 days (10 July).

All exhibition and exhibitor registration fees paid by direct credit must be paid to the conference bank account on the invoice. Please note, this is a different account to the normal EEA account that you may have in your accounts system.

All fees must be paid by 10 July 2026. Exhibitors who have not made payment in full by this time will not be permitted to set up their stand.

PLEASE NOTE: BOOKINGS RECEIVED AFTER 10 APRIL WILL BE REQUIRED TO PAY THE 50% DEPOSIT AND BOOKINGS AFTER 3 JULY WILL BE REQUIRED TO PAY IN FULL WITHIN 7 DAYS.

CANCELLATIONS
Non-payment does not constitute a cancellation. Deposits must be paid unless cancelled within 7 days of receiving stand allocation notice. 
Cancellations must be made in writing via email to eea2026@confer.co.nz. Full refunds will be given for cancellations received within 7 days of your stand allocation being advised. Cancellations received later than 7 days after your stand allocation has been advised and up to Friday 10 April 2026 will incur a loss of 50% deposit. No refunds will be made for cancellations received after Friday 10 April 2026.

Contact Details


Please note: all correspondence regarding the stand booking will go to the contact listed below.
Please ensure you fill in all of the fields below - you may need to scroll down.

The following email address should be the person who will be administering your stand

Contact details for EEA2026 conference papers and exhibition listings website

Please fill in your company contact details below. These will be displayed on the EEA conference papers and exhibition listings website.

Stand Information Required

Will your stand height exceed the recommended height limit of 2.3m?

Will you be hanging banners or other signage above your stand?

It is really important you notify of us of any heaving equipment that will be on display. The floor is capable of taking heavy loads but we need to notify NZICC who ask for written approval to bring in any heavy or vibrating equipment which might cause damage to the floor or any part of the venue.

Exhibition Stand Booking

Please read this section carefully!

 

  • Please note that when the stand allocation is completed in February 2026, Corporate Members and Sponsors will be given priority.
  • Please indicate the quantity of each type of stand you wish to book.
  • You will be able to indicate your three stand number preferences below (please note, you are not guaranteed placement of your indicated preferences)
  • The amount showing below is for the FULL COST. A 25% deposit including GST must be paid within 7 days from the date of invoice, a further 25% will be payable, due 17 April and the balance due 10 July.

DISCLAIMER: Every effort will be made to ensure the exhibition is built according to the floor plan. However, the number of trade stands booked may affect the final floor plan. Stand sites will be provisionally allocated on a "first booking with payment received basis" and priority will be given to sponsors of the EEA2026 Conference and EEA Corporate Member Companies. Note, the organisers reserve the right to change the stand allocations.

View the Exhibition Floorplan Here.

We will again use 'fins' to identify exhibitors in 2026. You can opt out of this with the Exhibition Hire company. CLICK HERE to view an example image.

Exhibition Stand

Please select the type and number of stands required from the boxes below.

AMOUNT
4,229.70
TOTAL
AMOUNT
4,229.70
TOTAL
AMOUNT
5,658.00
TOTAL
AMOUNT
7,089.75
TOTAL

Stand Preferences

Please indicate your three preferred stand locations in the fields below. These should be positioned in different areas of the exhibition hall. This information will be used by the organisers to allocate stands, but is NOT a guarantee of placement.

PLEASE ONLY ENTER STAND NUMBERS FOR THE STAND TYPE YOU HAVE BOOKED ie. Yellow stand numbers if you have booked a yellow stand.

Competitor and/or Associated Companies

If you DO NOT wish to be placed near specific competitors, please indicate which companies below.

If there is an associated company you WOULD like to be placed next to, please enter their company name below.

Summary

Terms and Conditions


You must agree to the terms and conditions below, please read them carefully.

The organisers reserve the right to request display amendments, to accept or refuse any application for stands and to change dates, venue and duration of the conference and or exhibition if exceptional circumstances demand.

PAYMENT
A 25% deposit payment must be paid within 7 days of the booking application to secure a technology exhibition stand. The deposit can be paid using the online credit card payment facility or by direct credit using the details on the invoice.

An invoice for a further 25% payment will be sent out on 10 April and due within 7 days (17 April). The balance invoice will be sent out on 3 July and due within 7 days (10 July).

All exhibition and exhibitor registration fees paid by direct credit must be paid to the conference bank account on the invoice. Please note, this is a different account to the normal EEA account that you may have in your accounts system.

All fees must be paid by 10 July 2026. Exhibitors who have not made payment in full by this time will not be permitted to set up their stand.

PLEASE NOTE: BOOKINGS RECEIVED AFTER 10 APRIL WILL BE REQUIRED TO PAY THE 50% DEPOSIT AND BOOKINGS AFTER 3 JULY WILL BE REQUIRED TO PAY IN FULL WITHIN 7 DAYS.

CANCELLATIONS
Non-payment does not constitute a cancellation. Deposits must be paid unless cancelled within 7 days of receiving stand allocation notice. 
Cancellations must be made in writing via email to eea2026@confer.co.nz. Full refunds will be given for cancellations received within 7 days of your stand allocation being advised. Cancellations received later than 7 days after your stand allocation has been advised and up to Friday 10 April 2026 will incur a loss of 50% deposit. No refunds will be made for cancellations received after Friday 10 April 2026. 

PARALLEL EVENTS
Exhibitors are not permitted to run any parallel events during the main conference dates (22 - 24 September 2026) without prior arrangement with EEA. 

INSURANCE & LIABILITY
Exhibitors and their agents are responsible for all of their exhibits and contents and are required to carry their own insurance for the loss, theft, damage or otherwise of their belongings and public liability over the period of the Conference. This insurance should remain in force until their exhibits are removed from the venue. Neither the EEA, Conferences & Events nor NZICC are liable for any damage or loss of any exhibitor's material brought into the venue, prior, during or after the event. Exhibitors and their agents must assume all responsibility for any damage caused by themselves or their equipment to the venue, other exhibitors or attendees at the event however so caused.

Payment


Payments:
A 25% deposit payment must be paid within 7 days of the booking application to secure a technology exhibition stand. The deposit can be paid using the online credit card payment facility or by direct credit using the details on the invoice.

An invoice for a further 25% payment will be sent out on 10 April and due within 7 days (17 April). The balance invoice will be sent out on 3 July and due within 7 days (10 July).


PLEASE NOTE: IF SELECTING THE 'ONLINE CREDIT CARD PAYMENT' OPTION BELOW, IT IS IMPORTANT THAT YOU SELECT THE VISA/MASTERCARD OPTIONS WITH THE 'EXHIBITION STAND ONLY' DISPLAYED. PLEASE DO NOT SELECT THE OPTIONS DISPLAYING  '3.00%'.

Payments by credit/debit card are using eWay NZ. You can view their privacy policy HERE.

Thank You

You will receive a confirmation email within 15 minutes. If you do not receive a confirmation email, please contact eea2026@confer.co.nz. We will keep you updated with the conference programme and let you know when conference delegate registration and exhibitor registration opens.

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